When you are sending a shipment having the correct invoice attached is crucial for it to be cleared at customs. One common question arises and that is what is the difference between a commercial invoice and a pro forma invoice?

Proforma invoices are written proposals issued by the exporter including the terms of a trade. Essentially, a proforma invoice is a copy of the actual invoice that will be sent to the recipient. However, it is usually used when no financial transaction has taken place. It may include a description of the item being shipped along with its value indicating a potential transaction.

Commercial invoices are used for items that have been sold to the consignee. They are prepared by the exporter and are required to indicate proof of purchase. They need to have the shipper’s information, the invoice information, the consignee’s information including tax ID or VAT number if this is required.

Click here to learn more about export documentation for non-EU destinations and for instructions on how to correctly fill in our invoice template.